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GENERAL RULE

When a cancellation occurs and BGFC is the home team, the BGFC home team must submit  Match Update Notice by 10:00 a.m. the day after the cancelled match, stating the reason for the cancellation. Forms submitted after the deadline will result in late game sheet score admin fees, issued starting at 1:00 p.m. which is NOT covered by BGFC or LSA.

team officials cannot make cancellation decisions on their own and are therefore required to report to their match or risk forefeiture.

the following information provides an overview of the rescheduling process and outlines common match cancellations or rescheduling scenarios resulting from storm-outs, rain-outs or field closures. this overview does not cover all possible situations.

for specific instructions on rescheduling matches, you must refer to the official EMSA Rain-Out/Storm-Out/Field Closure Rescheduling Procedure


Match Update Notice


If Your HOME Game is Cancelled

As soon as possible, you must:

  1. Notify the Opposing Team - Contact the opposing team to advise them that the game will be cancelled due to field closure.
  2. Coordinate a New Date and Time - Work together to agree on a new match date and time. (Note: Games should generally be rescheduled within 3 weeks of the original match date or before your final scheduled game—whichever comes first.)
  3. Confirm Field Availability - Verify field availability here: https://leducsoccer.ca/leducsoccerassociation/Schedule 
  4. Submit the Reschedule Notice - Complete the Match Reschedule Notice Form
    • Ensure you choose "Home Match"
    • Then select, "Match Re-schedule Notice" under Task
    • Enter all confirmed details, review and submit

⚠️​ Important submission deadline to be ware of (HOME Games) ⚠️​

  • If you are unable to coordinate or reschedule the match immediately, you must notify EMSA BEFORE 10:00 AM the following day that the game has been cancelled. 
    • This must be done by completing the Match Cancellation Notice Form ensure you choose "Home Match" and then select, "Match Cancellation Notice" under Task
    • You do not need to wait until a new match date is confirmed before submitting this notice.
  • You must then continue to Steps 2–4 to complete the rescheduling process.
  • All rescheduling coordination must be finalized within 48 hours of the original game cancellation.

If Your AWAY Game is Cancelled

  1. Notify Scheduler by completing the following form Match Cancellation Notice Form, and ensure you select "Away Match
  2. Your opposing Team will reach out to you to reschedule your match.
  3. Once EMSA has finalized the rescheduled match and posted it on the EMSA portal, you will receive a reschedule notice via email.​​​​​ ​​
  4. Complete the Match Reschedule Notice Form with the updated match details, and ensure you select "Away Match". This process will notify your scheduler, who will enter your match information in TeamLinkt.

⛔​​ DO NOT enter rescheduled matches in TeamLinkt on your own. These types of entries are not visible to black gold fc and can lead to double-bookings or missing team official assignments for home games.


RAIN-OUT/STORM OUT, FIELD CLOSURE

  • Unless the fields are officially closed through the field status lines, EMSA officials and Referees regardless of current or pending inclement weather, teams are required to report to their field or risk forfeiture.
  • It will be the referee’s discretion if the game will commence.
  • If the fields are open and your team is playing the late game of a double header and the first game is cancelled due to weather by the referees, it is still mandatory for your team to show up for your scheduled game time as the game may be able to commence if the weather passes. If you do not show, your team will default.
  • Team Officials cannot make cancellation decisions on their own. Should a game be cancelled by anyone other than the referees, league director or approved match official (or approved policy procedures), it will be noted as cancelled and not rescheduled

Field Closure Lines

  1. From the list provided on the right, find the city where your match is scheduled to see whether the fields have been closed due to weather
  2. Click directly on your city. This will automatically redirect you to the official field status webpage for that location where available.
  3. Review the field closure information to confirm whether your game, practice, or game is affected.
    • If the fields are open and the Edmonton (and surrounding areas) is experiencing severe weather, teams are still required to attend their games. It is up to the discretion of the referee to call the game
  4. These lines are typically updated by 4:00pm daily but some vary. Check back frequently on days with changing weather, as updates may occur throughout the day.

Field Closure Phone Lines/Websites