TEAM OFFICIAL GUIDE

Coaches’ Responsibilities
Team Managers’ Responsibilities
Vulnerable Sector Check
EMSA ID Cards
Team Equipment FAQ
Indoor Facilities

Coaches’ Responsibilities

As a coach in our organization, your role is crucial for nurturing both the athletic and personal growth of our players. Here’s a detailed look at your responsibilities:

Skill and Tactical Development: Lead training sessions that enhance soccer skills and deepen tactical understanding for all players.
Attendance: Encourage players to regularly attend Strength, Agility, and Quickness (SAQ) sessions…
Safety and Well-being: Always prioritize the safety and well-being of players…
Positive Team Environment: Cultivate a supportive and positive atmosphere…
Communication: Keep open lines of communication…
Match Preparation: Prepare the team for matches…
Equitable Play and Positioning: Manage game time equitably…
Continuous Development: Pursue ongoing personal development…
Collaboration: Collaborate with the Technical Director…

Team Managers’ Responsibilities

Team Managers are crucial for the logistical and organizational success of our teams, with responsibilities that include:

Communication: Keeping the team informed…
Logistics and Administration: Managing equipment, venue arrangements…
Event and Tournament Organization: Planning team‑building activities…
Game Day and Volunteer Management: Preparing and submitting game sheets…
Deposits and Equipment Maintenance: Collecting Jersey and Volunteer Deposits…
Incident Reporting: Submitting detailed incident reports…

Vulnerable Sector Check

Black Gold FC prioritizes the safety of its members…

To obtain a VSC you will need to first modify, print and present this VSC Letter…

To obtain a Vulnerable Sector Check (VSC), residents must visit specific law enforcement offices depending on their location:

If you live in City or County of Leduc: Visit RCMP here
If you live in the City of Edmonton: Visit qualifying EPS detachments here
For the Edmonton Police: Appointments recommended here

EMSA ID Cards

All EMSA players and Team Officials must have an EMSA E-Card which will be produced by EMSA (see instructions below). Team officials include coaches, assistant coaches and team managers. If you're submitting on behalf of a minor, ensure that the ID belongs to the player and that all images are clear, legible, and SHOULD NOT be uploaded to parent account.

****PLEASE DO NOT UPLOAD YOUR PREVIOUS EMSA E-CARD AS YOUR PROOF OF BIRTHDATE OR YOUR “SELFIE”. THAT IS NOT A GOVERNMENT ISSUED ID. ANY CARDS WITH AN OLD EMSA CARD ATTACHED WILL NOT BE GENERATED.

Steps to Request or Renew an EMSA e-Card.

Register in the EMSA Soccer Portal o Before you can request or renew your e-card, you must be registered in the EMSA Soccer Portal.
- Visit: https://portal.emsamain.com
Prepare a Suitable Photo (Selfie)
- Take a close-up photo of the Players or Team Officials face (passport style)
- Requirements:
  - No hats or sunglasses
  - No hands on the face
  - Shoulders must be covered
  - Face should be clearly visible (passport-style)
Prepare Government-Issued ID
- Take a clear photo or scan of one of the following documents:
  - Alberta Health Care Card
  - Birth Certificate
  - Passport
  - Driver’s License
  - The ID must show the person's date of birth clearly.
Upload Your Documents
- Log into your EMSA portal account.
- Go to the Member Details tab -> Upload:
  - The photo/selfie
  - The government-issued ID
Wait for Approval
- EMSA will review the submission.
- Once approved, your e-Card will be issued or renewed.

Team Equipment – FAQ

Who is responsible for your Team Equipment?

Equipment is the shared responsibility of the Head Coach and Team Manager.
Team Officials are also responsible for coordinating equipment pick‑up and drop‑off, and for ensuring the team has the appropriate equipment available at every game and practice.

What equipment is issued at the beginning of the season?

Teams are issued a Team Equipment Tote containing standard equipment appropriate to their age group.
Team Officials must complete the Equipment Management Form at both the beginning and end of the season.
All equipment must be stored in and returned inside the original tote at the end of the season

What additional equipment is provided for the outdoor season?

Outdoor teams are issued appropriate size net, net straps, and a hammer.

What is the equipment management form and when is it required?

The Equipment Management Form is the tool used by the Leduc Soccer Association and Black Gold FC to document the distribution, return, condition, and movement of all club‑issued equipment. This form supports the full equipment lifecycle, including the checkout of team totes at the beginning of the season, the return of totes at season’s end, the request or exchange of additional gear, and the reporting and return of damaged items.
The form is required for:

Seasonal checkout and return
Additional equipment requests
Returning excess equipment
Reporting damaged items

Whis completing the form important?

Accurate completion of this form ensures that all equipment is properly tracked, maintained, and available for team use. Adhering to the established procedures—specifically, completing the Equipment Management Form for every transaction—is essential to maintaining operational efficiency, safeguarding club assets, and ensuring equitable access to equipment across all teams. Team officials are expected to complete the form fully, accurately, and in a timely manner. Consistent use of this process enables the club to plan effectively, address equipment needs promptly, and uphold the standards required to support our athletes and programs. By following this procedure, team officials contribute directly to the stewardship of club resources, the reduction of loss or damage, and the overall strength and sustainability of Black Gold FC’s and Leduc Soccer's Operations.

Indoor Facilities

Black Gold FC conducts its indoor season in school gymnasiums…

LRC Fieldhouse availability: here.